Sample letter of notice for adoption leave and pay to an employer

Patricia Kavanagh

NI number: [AB123456C]

[01 March 2024]

Dear [Line Manager],

I am writing to give you notice of my intention to take ordinary adoption leave and to claim my statutory adoption pay. I was matched for adoption on [28 February 2024] and I am expecting Charlie to be placed with me on [19 April 2024]. I would like my leave to start at the beginning of that week, on [15 April 2024].

I am aware that, for the purposes of exercising my right to take ordinary adoption leave, that there must be an official “adopter” of Charlie. With my partner, we have decided that I will be the “adopter” and will receive statutory adoption pay, whilst my partner will claim statutory paternity pay.

Please find attached a copy of my matching certificate which informs you of the adoption agency’s name and address, my name and address, and confirms the date Charlie is expected to be placed with us and the date we were informed about this.

Yours sincerely,

Patricia Kavanagh

This advice applies in England, Wales and Scotland. If you live in another part of the UK, the law may differ. Please call our helpline for more details. If you are in Northern Ireland you can visit the Labour Relations Agency or call their helpline Workplace Information Service on 03300 555 300.

If you have further questions and would like to contact our advice team please use our advice contact form below or call us.

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